How you'll use MIRCal will depend on what type of user you are: Facility User, Designated Agent (DA), or User Account Administrator (UAA). We'll explain each of these roles, starting with Facility Users.

Facility Users
Facility Users are healthcare facility staff responsible for entering/submitting data to OSHPD, retrieving submission results, reviewing error reports, and/or correcting data errors. Users may perform all or some of these functions, depending on the access granted by the UAA.

Each Facility User has a MIRCal user account. A facility is allowed a maximum of seven active facility user accounts and three UAA accounts.

Each facility must provide the names of a Primary Contact and Facility Administrator. Optionally, a Secondary Contact may be designated as a backup for the Primary Contact.

Generally, the Primary Contact is responsible for:

  • Determining who needs access to MIRCal
  • Receiving correspondence sent through MIRCal
  • Responding to laws, regulations, and notices
  • Meeting deadlines and requesting extensions
  • Submitting completed Facility User Account Administrator Agreement and Designated Agent User Agreement forms to OSHPD
  • Providing feedback to OSHPD about the MIRCal application

User Account Administrators
UAAs are healthcare facility staff responsible for creating and maintaining their facility's MIRCal user accounts and contact information.

Only OSHPD can create accounts for UAAs. Access will be granted only after receiving a completed Facility User Account Administrator Agreement from your facility. A UAA cannot create accounts for Designated Agents or for other UAAs.

Designated Agents
DAs are facility-contracted vendors responsible for submitting data files on behalf of a healthcare facility. DA access to MIRCal can only be granted by OSHPD and only after receiving a Designated Agent User Agreement completed by the facility.

DAs can submit data files and retrieve submission results. If the data contains errors, the DA can submit a replacement file, but the facility is responsible for data corrections.

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